Privacy Policy

Privacy Policy

Semtation GmbH’s Privacy Policy

Potsdam, Germany:  May 2018 


This Data Protection Policy is intended to provide information on the processing of personal data in our company. We hereby fulfill our statutory obligations under the Telemedia Act (TMG) and the EU General Data Protection Regulation (EU-GDPR, EU 2016/679), in particular Articles 13 and 14 as well as Article 26(2).

Please read this Data Protection Policy carefully and make sure that you understand it. If you have any further questions or there is something you do not understand, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. .

For Semtation GmbH the protection of your privacy always has a very high priority.

This Data Protection Policy describes how we handle data which may be directly or indirectly related to natural persons (personal data) and which hardware and software is used.

In this document we also explain how we use cookies and analysis tools throughout our websites and in our products and services.

Please note that further information may be added to our Data Protection Policy depending on the product or service concerned.

We comply with relevant privacy laws and this Data Protection Policy at all times. We only share data with others as described in these provisions.

How can you contact us?

Please contact us using this Contact link.

What personal data is processed by us?

We collect and process data when you download the SemTalk Test Version or when you visit our websites. Some of this data may be personal.

This includes the following information:

Information when you visit our website:

When you visit one of our websites, we may process information on the domain you are visiting us from and which browser you use and your user behavior on our site during the current session.

Registration Information:

You need to register to download the SemTalk Client. During your account setup, we collect personal data, such as your name, e-mail address, supplemented by your telephone number and address if necessary. By agreeing to download the SemTalk Client, you give us permission to contact you using the address information you have provided so that we can provide you with information about topics such as our upcoming events and product updates. If you do not want to be contacted, you send us your objection by clicking  here.

Support Inquiries:

If you contact us for support inquiries, we will store your contact details in connection with this particular inquiry. We may also encourage you to access your system through a conferencing app (such as Skype for Business) to help determine the cause of your problem. In some cases we may ask you to provide us with additional files generated by analytical tools to handle your support inquiry.

Usage Information:

When using our products and services, we do not collect and process personal data. In some cases, you may deliberately submit or provide us with files for verification. If these contain personal data, processing is carried out in accordance with the guidelines set out in this Data Protection Policy.

Information regarding your location:

We do not access any locational information.

Why and on what legal basis do we store personal information?

Processing purposes:

We process your data, whether it can be traced back directly or indirectly to a natural person or not, for the following purposes:

·         To allow you to be able to test SemTalk Client

·         For administrative purposes.

·         To inform you about events and innovations of our products.

Contract initiation and performance:

In general, we only store personal data needed to fulfill our contractual obligations to you (Art 6 I b) DSVGO) or where you have given us your data as part of our communication (for example, by sending us an e-mail with your contact details).


Your consent is required for the processing of certain data. In these events we will inform you expressly about the situation and provide you with the opportunity to allow us to process this data.

In these cases we will inform you about the purpose of the data processing and about your right of revocation.

Legitimate Interest:

It is also possible that we may process data based on our legitimate interest. In doing so, we are obliged to disclose our interest and to make a trade-off between your and our interest. Such as is the in the following case:

If we classify you as an interested party in SemTalk or if you become our customer, we store your contact information in Microsoft SharePoint online (in the Microsoft Cloud, hosted in Ireland). We use your data to maintain our sales process or to execute our administrative processes related to our customer relationship.

Storage and deletion periods:

We store personal data only to the extent required to fulfill the purpose. The storage period depends on legal requirements and the duration of the contractual relationship.

Should the data no longer be used, it will be anonymized and/or deleted in accordance with legal regulations.

Should you wish to have your data deleted, we will delete all your data. Should you wish to continue to be our customer, your contact details (name, company name, email address, telephone number and postal address, type and number of purchased products, scope of maintenance contracts) as well as information on the topics we have communicated about (e.g. emails that you have sent to us) will remain in our systems.

Further, please note that after the confirmation of your deletion request it is not possible to restore your data.

How do we use cookies, analysis and tracking tools and social media registrations?

We do not use cookies or social media signups. Our websites are hosted by Strato AG in Berlin. They provide information about use of our websites based on user click behavior. In this context, we do not process any personal data, but only access aggregated user behavior data from which the identity of an individual user is only possible in exceptional cases.

We do not use any other analysis tools.

Social Media Registration:

We do not use any social media registration information.

Why and with who do we share personal data with?

Your personal data will not be transmitted to third parties for reasons other than those listed below.

We will only disclose your personal data to third parties, if:

·         You have expressly given us your consent for this,

·         This is permitted by law and is required for the performance of our contractual relationships with you (for example, if you purchase Microsoft products from us) or

·         The disclosure of the data is based on a legal obligation.

We share personal data with the following recipients or categories of recipients for the aforementioned reasons:

·         Employees (internal and external)

·         IT infrastructure service providers

·         Payment processors

·         Providers of analysis tools

What other information is important?

Public information:

Remember that the data you send to forums will be classified and treated as information that is "manifestly made public". If you are active in forums, there is a risk that others may find and use the information you provide. Be careful and handle your personal information in a responsible manner when online in a public forum.

Changes to this Data Protection Policy

This Data Protection Policy is revised on an ad-hoc basis to adapt it to current developments in relation to our company, our products and services, legal requirements, and social developments. 


WEBCON Business Process Suite

At the core of WEBCON is a group of highly qualified specialists who have spent many years designing and implementing workflow systems (DMS) and optimization of business processes (BPM). The company developed its own comprehensive solution for Microsoft SharePoint – WEBCON Business Process Suite. What distinguishes this system from other solutions available for Microsoft SharePoint are WEBCON's comprehensiveness, efficiency, scalability and flexibility.

Thanks to its unique workflow engine and capabilities, which far exceed those offered by the SharePoint standard, WEBCON BPS enables efficient handling of the most complex workflows. WEBCON BPS offers a multilingual, user friendly and intuitive SharePoint based interface with dedicated mobile access to tasks and documents. Its graphic process designer helps the user configure and draw even the most complex business process scenarios supporting simple creation of forms and workflow steps and paths.



Key characteristics of WEBCON BPS:

  • an intuitive multilingual system interface available not only through the Microsoft SharePoint Portal, but also through the mobile systems – iOS and Android
  • a graphical business process editor which allows you to design a work and document flow process quickly and effectively
  • an advanced OCR engine which automatically registers the scanned documents in the system and indexes their content handling of documents sent to the company via fax and email, which is particularly crucial for electronic invoice exchange with your trading partners
  • easily accessible constructive reports that allow you to monitor the performance and quickly locate flow and process bottlenecks
  • advanced integration capabilities providing a two-way exchange of data between company computer systems and document flows
  • WEBCON Business Process Suite is a platform used by the largest Polish and international enterprises. It supports critical business processes in companies setting standards in their industries.

The examples of processes most often supported by companies using WEBCON BPS:

  • cost and material invoice registration, approval and assignment flows,
  • processes of payment control, registration and management of client financial parameters,
  • processes connected with staff admissions and terminations,
  • processes connected with granting and controlling
  • access to computer systems, support of registration and handling helpdesk queries,
  • support for handling B2B and B2C complaint processes

The above features make WEBCON BPS the workflow platform top choice for Microsoft SharePoint.

8th SemTalk User Meeting 2011

As all the years before SemTalk User Meeting 2011 gave all participants the chance to participate in interesting discussions about process modelling and future directions of SemTalk. Some impressions and slides:

Microsoft Office Visio 2010 and Visio Services (Claus Quast - Microsoft Deutschland GmbH)

Integrated Management System with AKRA
(Hans Schmitz)

SemTalk 4
Christian Fillies - Semtation GmbH

Prozess Modelling for Safety Analyzes
IGB Goebel (Thomas Kühr)

KnowLogy Solutions AG
(Dr. Andreas Giesenhagen)
Prozes Management at HPA
Hamburg Port Authority (Dr. Phanthian Zuesongdham)
Prozess Portals with UNITY AG
(André Krick)
Hochschule Darmstadt hda - Semantic Matching of Process Models
(Emanuel Berger, Christian Schalles)
Enjoying the sun ...

at the lunch break ...
Farewell (with Asko Krüger :-))

7th SemTalk User Meeting 2010

Impressions of the 7th SemTalk User Meeting on 29 October 2010 in Potsdam. Pictures and slides

Microsoft Office Visio 2010 and Visio Services (Claus Quast - Microsoft Deutschland GmbH)
Paul Schmid - Advanceng
Peter Tremmel - team 4 solutions
KnowLogy Solutions AG, cit GmbH ZIT-BB
(Andreas Giesenhagen, Klaus Wanner, Reinhard Verch)
SemTalk Services
(Christian Fillies - Semtation GmbH)
BPMN 2.0 new template
(Tobias Rieger - Semtation GmbH)
INTER-FORUM Unternehmensgruppe
(Jörg Härtwig)
Hamburg Port Authority
(Phantian Zuesongdham, Laureen Safarik)
Bayer BMS - Process design for the intranet
(Wolfgang Hause - Bayer Business Services GmbH)
24/7 IT-Services GmbH
(Ralf Pogodda-Schmuck)
(Holm Jürgens, Ingo Pannhausen)
ConVista (Norbert Schroeder, Arthur Elsner,
Mathias Schulze, Moritz Nickel)
(Eberhardt Mülhaupt)
IGB Göbel
(Thomas Kühr)
FH Brandenburg
(Dietmar Wikarski)
(Christian Schalles - Hochschule Darmstadt)
OMEGA Process Modeller
Unity (André Krick)

6th SemTalk User Meeting 2009