Compliance for Microsoft Teams

Team Configuration for Recurring Projects - SemTalk Supports Compliance in Microsoft Teams - SemTalk at the European Collaboration Summit May 28th & 29th 2019 in Wiesbaden

Microsoft Teams is being used by more and more organizations to support agile collaboration. Chat features allow spontaneous communication without loss of content. Via the associated SharePoint page, Team-related documents can be stored and managed. At the same time, Teams keeps context information required for each task readily on hand - and that across different applications. This allows Microsoft Teams to provide targeted information related to a Team’s tasks. Lightweight applications, such as Microsoft Planner, add efficient collaboration features via task allocation, accountability, and progress controls.

For example, Microsoft Teams can successfully be used for recurring projects such as the implementation of marketing campaigns, job placement, or building houses. For projects with low to medium complexity, Planner assumes the role of a project management tool that assigns responsibilities and visualizes a project’s progress.

Required or created project documents are stored in a corresponding SharePoint site or different SharePoint pages shown as tabs. Other applications can also be integrated as additional tabs so that needed information and tools are always easily accessible.

When setting up Teams, project management experience is greatly needed because new employees often have difficulties trying to identify which roles are required and to know which tasks need to be assigned. Using SemTalk Services, you can now derive required roles directly from your process models, as well as assign respective Team members to roles via SharePoint Lists. In this second step, tasks from process models can be selected and assigned to a Planner Board, whereby associated responsibilities are populated directly via SharePoint Lists. This decreases the time needed to set-up Teams and it provides necessary configuration support to ensure that tasks correspond to the processes defined by organizational structures. Planner tasks are integrated to allow you to jump directly to the associated process portal to get relevant information, see which peers are available, identify which systems need to be used, to know where everything is located, or to identify which policies need to be followed. As a result, conflicts that usually exist between agile work and compliance can be avoided.

SemTalk’s well-known process portal, SemTalk Services, provides process models and related information using Microsoft’s platform. Models created with the SemTalk Editor, based on Microsoft Visio, provide the basis for SemTalk Services’ navigation, search, reporting, and other functionalities.

Further information on the integration of SemTalk Services in Microsoft Teams can be found here.   European Collaboration Summit information can be found at www.collabsummit.eu Information about Semtation GmbH and the SemTalk platform can be found here.